Administrative Assistant | African Wildlife Foundation
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Administrative Assistant

  • Posted on Thursday, February 12, 2015
  • Nairobi, Kenya

AWF is seeking a motivated and high performing individual to provide temporary administrative and front office support. This position reports to the Human Resources and Administrative Manager and will be based at AWF's headquarter office.

Responsibilities

  • Front office operations – welcome and direct visitors accordingly and handle general enquiries.
  • Switchboard operation.
  • Ensure the reception is clean and tidy at all times.
  • Organize staff logistics (Directors and below), such as travel arrangements, workshops and seminars.
  • Assemble and distribute mail, faxes and handle general inquiries.
  • Facilitate courier services for out-going mail/parcels and ensure efficient tracking.
  • Coordinate with other offices and partners on tracking and final clearance of incoming parcels/mail.
  • Ensure timely payment of bills-Telephone, stationery, taxi and courier.
  • Arrange or assist in coordinating general office functions.
  • Procurement – purchasing office stationery, and maintaining accurate and up-to-date records of the same.
  • Dealing with vendors for office services, including pantry, telephone, mail and cleaning.
  • Maintaining office administrative contacts.
  • Maintain staff absence log and communicate the staff absence to other staff.
  • Maintain board room and meeting room bookings and communicate to affected staff.
  • Other duties as assigned by Supervisor.

Qualifications

  • Certificate in Secretarial Studies or related
  • Certificate in Customer Service/PR is an added advantage
  • 2 years’ experience in a similar position (preferably in an international NGO set-up or busy working environment)
  • Basic Financial/ Accounting experience would be an added advantage
  • Excellent interpersonal and communications skills
  • Excellent customer service skills
  • Ability to multi-task and work in a fast-paced office setting
  • Strong grasp of MS Office Suite
  • Excellent organizational skills and strong attention to details.
  • Must demonstrate professional demeanor
  • Excellent phone etiquette
  • Team oriented, flexible and adaptable, with positive attitude and strong work ethic.
  • Strong written and verbal English

CLOSING DATE : FEBRUARY 20, 2015

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