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Finance and Administration Assistant

  • Location in Faro, Cameroon
  • Posted on Monday, September 25, 2017
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The Project Finance and Administration Assistant, Faro National Park (FAFNP) will provide administrative, logistical and financial support within AWF’s project at Faro National Park. S/he will ensure strict adherence to internal controls, donor guidelines, proper record keeping and efficient administration.

Responsibilities

  • Ensure accurate compilation of the projects financial activity for daily posting into the financial system.
  • Manage petty cash; oversee costs and advances relating to employee travel and workshops.
  • Support day-to-day front office management
  • Working with the grants, budgets and accounting teams assist the program team in the interpretation and implementation of financial policies and budget plans.
  • Ensure proper upkeep of office, equipment, vehicles and other facilities.
  • Provide day to day financial, administrative and logistical support to the Program.
  • Ensure that vehicle fleet is well-maintained and ready for use in program operations.
  • Work with the Procurement team to ensure that local vendors contact information is up to date in financial system
  • Ensure that program procurements are initiated by staff timely via the accounting web portal and approvals made.
  • Assist AWF’s Budget and Grants team to ensure that work plans accurately time-phase budgets on an accrual basis.
  • Ensure all administrative responsibilities of staff (timesheets, credit card reconciliations, alternate approvers, created, etc.) are completed in advance of travel so as not to disrupt organizational processes such as the monthly accounting close.
  • Conduct daily, real time entry of project accounting data in Serenic, ensuring monthly closing deadlines are adhered to. Participate with GL team with organizational, host-country, and grant specific audits.
  • Work with the treasury team to manage the project cash position. Ensure that the project does not run out of cash by maintaining up-to-date accounts payable balances, and requesting cash whenever needed and well in advance of required payment dates. Ensure that Treasury team is aware of upcoming large payments.
  • At the direction of the Procurement team, assist in higher value purchases with local vendors.
  • Review expense reports critically against travel calendar to ensure that costs are legitimate and compliant with AWF and donor travel rules.
  • Ensure that staff advances are provided timely and closed by staff upon return.Collect receipts/supporting documentation from staff, scan and attach to staff-generated expense reports in financial reporting system (Serenic).
  • Any other relevant tasks as may be assigned by the supervisor.

    Qualifications

    • Bachelor’s Degree in Finance, Business, and Accounting.
    • At least 3 years’ experience in a busy finance office.
    • Strong level of competence in Microsoft Excel.
    • Ability to work as part of a team in a multicultural environment.
    • Knowledge of any accounting system is an added advantage.
    • Ability to pay attention to detail and follow instructions.
    • Self-organized and having own initiatives.
    • Easy to train and willing learn
    • Unwavering integrity
    • Ability to manage sensitive and confidential matters at the highest level of professional.
    • Strong problem-solving skills and organizational skills.

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