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Finance & Administration Officer

  • Location in Yaoundé, Cameroon
  • Posted on Monday, September 25, 2017
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The Program Finance and Administration Officer reports works closely with the Cameroon Country Coordinator to support efficient implementation of AWF’s conservation programs in Cameroon. This entails the provision of program logistics and efficient office administration. Further, the position is the key linking point within the program team to understand, interpret and implement financial policies and budget plans.

Responsibilities

  • Serve as resource for the Cameroon team, ensuring that staff understand and adhere to AWF and donor financial and administrative policies and procedures.
  • Working with the supervisor and others to, prepare program work plans and related budgets. Assist AWF’s Budget & Grants Team to ensure that work plans accurately time-phase budgets on an accrual basis.
  • Throughout the year, serve as financial partner to the Cameroon Country Coordinator providing monthly budget status updates that interpret monthly reports received from the Budget & Grants Team. Utilize financial acumen and budget knowledge to anticipate potential problems and advise the Cameroon Country Coordinator on strategies to avoid them.
  • Working with Procurement team, conduct annual prequalification process for regular vendors. Ensure that procurements are initiated by staff timely via the accounting web portal. Transact purchases associated with local travel and small purchases. At the direction of the Procurement team, assist in higher value purchases with local vendors. Work with the Procurement team to ensure that local vendors contact information is up to date in Serenic.
  • Oversee staff travel and movements. Develop and maintain a travel calendar for the program team to encourage efficient travel planning and ride-sharing wherever possible. Ensure that staff advances are provided timely and closed by staff upon return. Collect receipts/supporting documentation from staff, scan and attach to staff-generated expense reports in Serenic.
  • Review expense reports critically against travel calendar to ensure that costs are legitimate and compliant with AWF and donor travel rules.
  • Ensure that vehicle fleet is well-maintained and ready for use in program operations.
  • Conduct daily, real-time entry of Cameroon accounting data in Serenic, ensuring monthly closing deadlines are adhered to. Participate with GL team with organizational, host-country, and grant specific audits.
  • Ensure proper upkeep of the Cameroon office, equipment and other facilities. Provide supervision to guards, caretakers and other administrative personnel. Provide for required office services and supplies. Maintain asset records in Serenic and e-assets register. Ensure up-to-date insurance coverage for the assets.
  • Work with the Treasury Team to manage the UP cash position.
  • Oversee program logistics and facility (travel, space, etc..
  • Ensure the front office is well managed.
  • Familiarize with legal issues and liaise with relevant legal resources and AWF officers to minimize organizations’ exposure.
  • Qualifications

    • Bachelor’s degree in Business Administration, Accounting, Finance or Equivalent Accounting certification preferred e.g. CPA
    • Minimum 5 years work experience in similar roles
    • NGO experience
    • Must be proficient in the use of computers
    • Be familiar with accounting packages and government regulations such as taxation requirements and statutory related matters
    • Ability to manage sensitive and confidential matters at the highest level of professional.
    • Strong problem-solving skills and organizational skills.
    • Unwavering integrity
    • Fluency in both English and French is a requirement.

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