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Board Relations Officer

  • Washington, District of Columbia
  • Posted on Monday, February 26, 2018

The primary role of the Board Relations Officer is to support the strategic objectives of the organization by providing high-level support to the Board of Trustees of the African Wildlife Foundation (AWF). The successful candidate must be resourceful, highly organized, proactive, and able to work independently; have excellent written and verbal communication skills and exercise good judgment.<--break->

Key Duties & Responsibilities

General trustee relations
  • Serve as the point of contact for all Trustees, answering general inquiries and ensuring timely follow up for requests.
  • Track contact and other relevant personal information on Trustees to ensure a personal touch (such as cards on birthdays, and flowers when sick).
  • Flag key changes and events to the Chair, CEO, and VP of Development/Marketing as appropriate.
  • Ensure materials and data related to the Board are up-to-date and are reprinted and distributed with changes as necessary and schedule
  • Assist in scheduling bi-weekly calls between the CEO and Board Chairman; prepare draft meeting agendas.
Governance support
  • Organize corporate governance documents and records and assist in making periodic updates.
  • Maintain organizational calendar to ensure AWF remains up-to-date and in compliance with all legal and governance requirements (such as filing deadlines) in the various jurisdictions in which AWF operates.
Board committee meetings
  • Ensure that all Board committee memberships are up-to-date.
  • Set forward calendar of committee meetings, aiming to have committee meetings through the end of the year set in January; work with staff member responsible for each committee to identify possible dates/times, then poll Trustees for their availability.
  • Coordinate with staff members responsible for each committee to ensure all materials are circulated to committee members one week in advance of each meeting; recirculate materials and dial-in information with a reminder 15 minutes prior to the meeting
  • As requested by the key staff, take notes during committee meetings and circulate minutes/action items after each meeting.
Full board meetings
  • Working with Chair and senior team to prepare the draft agenda of the Board meeting.
  • Prepare draft assignment list and timelines for staff responsible for preparing Board reports/presentations.
  • Ensure timely submission of drafts, review, and finalization of reports and presentations.
  • Conduct a final review of all Board materials; proof and ensure consistent style and format.
  • Circulate electronic version of the Board book one week in advance of the business meeting.
  • Print and assemble Board books and all other materials.
  • Plan social events and activities outside of the Board business meeting.
  • Arrange logistical details e.g. reserving venues, catering, hotel reservations, transportation, etc. where necessary.
  • Test all equipment onsite at the Board meeting venue one week in advance of the meeting (check laptop/projector connection, test conference calling system).
  • Take notes during the Board meeting and write up minutes and action items to circulate afterward.


  • Bachelor's degree preferred. High school diploma and equivalent experience may be accepted for qualified candidates.
  • 2+ years of relevant, demonstrated experience in donor administration, office administration or in an executive support function.
  • Expert level written and verbal communication skills.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with people, including staff, Board members, external partners and donors.
  • Demonstrated proactive approaches to problem-solving with strong judgement capability.
  • Experience interacting across cultures and other diversities.
  • Emotional maturity and openness to learning and growing.
  • Highly resourceful team player, with the ability to also be extremely effective independently.
  • Proven ability to handle constantly evolving priorities, be adaptable to various competing demands, and demonstrate the highest level of responsibility and response.
  • Demonstrated ability to achieve goals and meet deadlines in a fast-paced environment.
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions.
  • Fluency in written and spoken French is an advantage.
  • Ability to manage sensitive and confidential matters with the highest level of professionalism.

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