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Call for Prequalification of Internal Audit Services Providers | Tender No. AWF/Nov/2019/001

  • Kenya
  • Posted on Wednesday, November 6, 2019
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A. Background Information

African Wildlife Foundation (AWF) is a non-profit international conservation organization that focuses on critically important landscapes in Africa.

AWF Kenya Office is seeking pre-qualification of interested reputable and qualified firms that meet the below requirements for the provision of internal audit services through its subsequent tender, RFQ or RFP. Detailed Request for proposal (RFP) and Request for Quotation (RFQ) will be shared with bidders who would have met the mandatory criteria as the need arises.

B. Audit Objective

The objective of the African Wildlife Foundation internal audit is to obtain independent and reasonable assurance of the adequacy and effectiveness of operational and internal controls including their ability to minimize risk, detect and prevent fraud. The audit will be performed in accordance with International Financial Reporting Standards (“IFRS”) and International Standards of Auditing (“ISA”).

The audit report will include an Independent Auditors Report (Opinion) on the internal control environment, compliance, risks and recommendations on improvements to systems and procedures; advising on appropriate systems of control and other operational matters.

The Internal auditor should assess the organization’s compliance with the provisions of the NGO Co-ordination Board and the relevant funding donor where appropriate.

C. Scope of Work

The successful Internal Auditor will cover the headquarters in Kenya and the program offices spread across various countries in Africa including Uganda, Tanzania, Ethiopia, DRC, Zimbabwe, Cameroun, Senegal and Niger. The Internal auditor may also be called upon to provide internal audit services of AWF’s partners’ operations with a view to provide assurance on the adequacy and effectiveness of internal controls within the AWF partners’ operations.

The findings and recommendations shall include an action plan for AWF’s organizational and accounting improvements depending on findings and its implications and shall accommodate management comment.

D. Mandatory Documentation

Firms are required to attach the following documents to their application:

  • Detailed Company Profile with registered address, functional email, telephone numbers and point of contact for the organization, organogram and CVs of staff.
  • Certificate of registration of business
  • Tax Clearance Certificate (Must be Valid)
  • Valid Operation and/or Trading License
  • CR12
  • Audited Accounts for at least the last two years indicating the annual turnover (in case of a Joint Venture or Partnership, Audited Accounts of one of the principle partners will suffice)
  • Official Business physical, postal, telephone and email addresses
  • Verifiable evidence of similar jobs successfully executed in the past 24 months (Including copies of job orders, etc.)
  • Reference and recommendations from at least 5 present and 5 past clients with whom your firm has done business with.
  • Certificate of registration with ICPAK

E. Selection Criteria

ONLY firms that fully and satisfactorily meet the requirements listed in Section D above (Mandatory information and documentation) and any other criteria which the Procurement Review Committee shall deem necessary for this purpose, shall be pre-qualified and shall be invited to participate in the subsequent bidding process.

Specifically, submissions will be evaluated and scored on the following criteria. Note: Only bidders whose submissions score a minimum score of 70 from the evaluation will be pre-qualified.

A.

Mandatory Requirements

Max.

1.    

 

Detailed Company Profile with registered address, functional email, telephone numbers and point of contact for the organization, organogram and CVs of staff. NB: the profile should answer to section B of the requirements below 

1

2.

Copy of  Certificate of Incorporation/Certificate of Registration

1

3.

Copy of valid Tax Compliance certificate

1

4.

Copy of PIN Certificate

1

5.

Valid Operation and/or Trading License

 

6.

Copy of certificate of registration with the Institute of Certified Public Accountants of Kenya (ICPAK) for the firm or partner or any.

1

7.

Audited Accounts for at least the last Two years indicating the annual turnover (in case of a Joint Venture or Partnership, Audited Accounts of one of the principle partners will suffice)

1

8.

Copy of C12

1

9.

Recommendation letters from at least 3 present and 3 past clients whom your firm has audited

1

10.

Proof of substantial audits completed in the last 18 months

1

 

Sub-total

10

NB: Only those that meet the mandatory requirements in Section A will move to next stage of the evaluation.

 

B.

 

Max.

10.

Impartiality, Independence and Perceived Conflict of Interest of the Firm

5

11.

Ability to conduct audit in the following countries:  Kenya, Uganda, Tanzania, Ethiopia, DRC, Zimbabwe, Cameroun, Niger (2 marks per country)

16

12.

Extent to which any work would be subcontracted (Subcontracting carries additional risks which may affect project implementation, but properly done it offers a chance to access specialized skills).

  • Non subcontracting (5 marks)
  • Sub-contracting (0 marks)

5

13.

Experience in reviewing various projects funded by various donors:

  • The USA Government e.g. USAID, INL (2 marks)
  • GIZ (2 marks)
  • KFW
  • EU (2 marks)
  • Any other (2 marks)

10

 

Sub-total

36

14.

General Qualification of the:

  • Team Leader/Partner – Degree and Accountancy Professional Qualification (3 marks)
  • Managers - Degree and Accountancy Professional Qualification (3 marks)
  • Senior Auditors - Degree and Accountancy Professional Qualification (4 marks)
  • Audit Assistants – Degree (1 mark)

11

15.

Professional Experience in the area of specialization and the region:

  • Team Leader – 10 years and above (5 marks)
  • Managers – 8 years (5 marks)
  • Senior Auditors – 5 years (5 marks)
  • Audit Assistants – 3 years (3 marks) 

18

 

Sub-total

29

 

Total

75

F. Address for Submission of applications

The proposal submitted should have a maximum of 20 pages exclusive of the mandatory requirements which shall be attached separately. The proposal subject line should clearly read, “EOI: INTERNAL AUDITORS.

All submissions should be addressed to:

Director of Finance, African Wildlife Foundation (AWF) on email to [email protected]. ONLY electronically submitted proposals will be accepted.

G. Deadline for request for clarification and submission of documentation

The deadline for submission of the proposal is: November 20, 2019 at/or before 12:00 hours East African time.

Only shortlisted bidders will be invited to present themselves for interview at AWF offices at a date to be communicated.

For any questions, send an email to: [email protected]

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