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Compliance Officer

  • Nairobi, Kenya
  • Posted on Wednesday, February 27, 2019
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African Wildlife Foundation (AWF) works with the people of Africa to ensure its wildlife and wild lands thrive in modern Africa. The organization is seeking high-performing individuals to fill the position of Compliance Officer.

Key Duties & Responsibilities

Compliance
  • Maintain an up-to-date database of current and changing donor regulations, country regulations, policies and procedures, U.S. GAAP, and respond to related questions.
  • Through robust technical assistance and detailed transaction checking, verify that country programs comply with donor rules and regulations, applicable AWF’s policies and procedures, and pertinent U.S. and statutory country laws.
  • Assist the supervisor in the development or revision of relevant policies and compliance training to relevant staff to ensure compliance with organization and donor regulations.
  • Participate in new grant kick-off meetings to explain the new grants procurement, disbursements and cash management, and sub-grantee management compliance functions with program and finance.
  • Carry out continuous risk evaluation of subgrants, country offices, programs through desk review of their reports, review of financial reports and subgrantee, country and program site visits, and maintain a matrix thereof.
  • Ensure payroll, consultancy, and miscellaneous statutory tax compliance in all countries.
  • Carry out continuous field office and grant capacity building to ensure sub-grantees and field personnel are aware of the policies and procedures of AWF and donors, including the adaptation of best practices.
  • Track, document, and disseminate donor reporting trends, quality assurance issues, and feedback from donors.
  • Provide any non-compliance reports and corrective actions in a timely manner and assist in the overall goals and objectives of the organizational compliance function.
Internal Controls 
  • Work with the Controller to implement internal controls throughout the organization to assure protection of the organization’s assets.
  • Strategically identify ways of improving internal controls and efficient ways of processing accounting related activities.
  • In conjunction with the Controller and Director of Finance, maintain and update financial systems.
  • Assist the Controller in developing and updating tools, templates, policies and procedures that guide sound agreements that are in compliance with donors, AWF, and U.S. GAAP rules and regulations as well as country regulations.
 Audits
  • Maintain an up-to-date annual calendar for internal, grants, sub-grants, country, and internal audits.
  • Support internal review, grants, country, and organizational audit functions with minimal supervision.
  • Assist in ensuring that the audit preparation for all contractual agreements is readily available for submission in a timely manner with a smooth process.
  • Conduct follow-ups and prepare reports on progress made on implementation of audit reports and recommendations.
  • Review donor and partner agreements ensuring the financial terms and conditions are compatible with AWF systems and guidelines (procurement rules and financial guidelines like co-financing, exchange rates, interest, and budget rules) and are favorable to quality implementation and reporting.
  • Support reporting by reviewing narrative and financial reports to ensure quality assurance before submission for approvals and postings.
  • Ensure all expenditures and contracts are in compliance with terms and conditions of AWF and donor agreements by conducting regular desk audits as well as occasional in-field audits.
Monthly Close
  • Create and maintain organizational accounting calendar, scheduling the finance team’s monthly, quarterly, and annual closing processes and ensure the schedule is aligned with the board committee meetings for timely reporting to trustees.
  • Work with the finance teams to ensure timely monthly closure in compliance with U.S. GAAP.
  • Maintaining all balance sheet accounting, producing consistent, and accurate supporting schedules and reconciliations.
  • Prepare and review financial and system quality control reports and implement corrective action.
  • Other duties as assigned by supervisor and/or senior finance management.

Qualifications

  • Bachelor’s Degree in Accounting, Business Administration, Finance, or related field.
  • At least 4+ years of relevant experience in internal audit and donor compliance roles.
  • Certification by internationally-recognized auditing or accounting (e.g. CPA, ACCA, CA or equivalent).
  • Experience in a non-profit/business environment in the developing world or familiarity with the non-profit sector is strongly preferred.
  • Ability to travel 35 percent.
  • Ability to manage competing priorities, exercise good judgment, and quickly identify and resolve problems with minimum supervision.
  • Meticulous attention to detail, with an overall passion for continuous learning and improvement.
  • Innovative and creative, with a logical and methodical approach to problem-solving.
  • Knowledge and proven experience of U.S. Government assistance regulations at 2CFR 200, EU regulations and German donors preferred.
  • Ability to manage competing priorities, exercise good judgment, and quickly identify and resolve problems with minimum supervision.
  • Strong analytical skills, problem-solving skills, and attention to detail.
  • Excellent writing and oral communication skills.
  • Ability to multi-task, prioritize, and handle competing deadlines.
  • Proficiency in MS Office suite.
  • French language skills a plus.

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