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Expressions of Interest - AWF Headquarters Renovation

  • Nairobi, Kenya
  • Posted on Tuesday, July 9, 2019

The African Wildlife Foundation (AWF) is an international conservation organization working in large landscapes across the African continent. The organization works to ensure wildlife and wild lands thrive in a modern Africa through a multi-faceted approach of conservation strategies for wildlife, wildlands, and people. Our global headquarters, located along Ngong Road in Karen, Nairobi, was opened in 2011 to celebrate AWF’s 50th anniversary. But as with any 8-year-old, our beloved headquarters needs a bit of TLC. 

As an organization, AWF will turn 60 years old in 2021. In celebration of this milestone, the senior management would like to give the headquarters a refreshed, fun, youthful, and contemporary feel while exemplifying AWF’s core values and the organizational mission of "ensuring wildlife and wild lands thrive in a modern Africa".

Design Brief (Only a Summary)

AWF seeks to engage a dynamic, innovative, and forward-thinking design team to develop and oversee a new corporate interior renovation that creates a fun, energetic, collaborative, and productive work environment which reflects the personality and mission of AWF. In addition, any proposed design must meet challenges faced in the existing infrastructure, specifically temperature and lighting conditions.

AWF envisions a design that promotes creativity, reinforces the organizational mission and ethos, prioritizes function over form, reflects a modern work environment, appropriately uses technology solutions, and is befitting for the global headquarters of an Africa-focused wildlife conservation NGO. 

In general, the design scope shall include the following for each of the primary spaces:

Ndovu House: Reception and Café (650 sqm)
  • Updated interior design based on the proposed theme, establishing a warm and welcoming arrival experience, incorporating renovations to the entrance area, reception desk, visitor’s lounge/waiting room, washrooms, conference room, staff cafeteria/ lounge and kitchen as well as first-floor office spaces.
  • Furniture design and layouts with new floor materials and patterns, ceilings design and lighting, art and graphics, cabinetry, etc. leveraging the latest technology — all elements reinforcing the over-arching design theme for the headquarters.
Patrick Bergin Hall: The Conference Centre (300 sqm)
  • Continuing the design elements from the reception house, propose new layout and interior design to the Patrick Bergin Hall to more fully utilize this space as a proper conference facility for large gatherings – both internal and external.
  • Design should incorporate solutions to temperature and lighting, as well as the application of technology for the space.
AWF Pavilion: The Staff Offices (1,200 sqm)
  • Generate a new modern office design and layout based on the proposed theme to invigorate and inspire the workforce housed in the building.
  • Propose a new office layout including furniture design and placement, floor materials and patterns, ceiling and lighting designs, cabinetry, joinery, innovative trunking, and cabling, etc. to bring alive the design theme. 
  • Propose new open plan as well as closed-door office concepts, meeting rooms, phone booths, photography and a/v studio, and storage spaces. Usage of applicable technology (conference room a/v, etc.) should be incorporated into the design.
  • Incorporate a fun and enjoyable work environment such as common lounge areas within the work spaces for easy seating and catch-up and coffee. 
  • Propose solutions for controlling noise, which is a current challenge due to hard floor finishes and extensive openness of the existing working areas.
  • Propose solutions for ambient temperatures given the Karen neighborhood’s microclimate and adjacent forest area while maintaining a bright, cheerful environment.
Beyond the Buildings
  • Propose solutions and oversee general renovation works to overcome existing challenges — including sub-optimal water and electrical systems.
  • Ideas and proposals to bring the interior theme outside, including updating the landscape layout — increasing indigenous species and reducing overall landscape maintenance.
  • Ensure the proposed design incorporates elements that are typically included in today’s best-in-class corporate environments

The new design concept should overflow to other spaces within the campus such as the gatehouse, caretaker’s house, staff changing rooms, and other minor buildings within the campus. Further, the campus sits within extensive landscaped grounds with lawns, ponds, a nature trail, and two small forests which could have the theme incorporated.

Ideally, addressing the use of technology (wireless internet capabilities, a/v considerations in conference rooms, and related cabling) should be incorporated into any proposed designs.

Any proposed designs must fall within AWF’s budget for the project which shall be provided at the time of engagement and incorporate local building materials and locally sourced components as much as possible. As a conservation NGO, the use of sustainable and sustainably sourced materials throughout the campus is a key consideration. Finally, ease and cost-efficient long-term maintenance must be factored into the design.

During the design process, the interior designer will incorporate a Mechanical, Electrical, and Civil Engineers to design the relevant part of the works. Thereafter, a complete set of Bills of Quantities shall be prepared. The Lead Designer will oversee the tender process and selection of the primary contractor to carry out the works and will act as AWF’s project manager throughout the life of the project to completion and certification for occupancy.

Are you interested? Do we have your attention?

To be in consideration for the above project, you are invited to submit an Expression of Interest that includes, but is not limited to, the following information:

  • Name and registration of the company or individual verifying ability to work as an Interior Designer or Interior Architect with a reputable record in Kenya;
  • Resumes of key personnel to be engaged in the project covering the areas of Interior Design or Interior Architecture, Mechanical, Electrical, and Plumbing Design and Quantity Surveying;
  • Capability statement for carrying out the project;
  • Portfolio of past projects relevant to this engagement; and
  • At least three references that can comment on the quality of your past work.

Expressions from interested individuals or firms will be accepted, regardless of country of origin. However, for those located outside of Kenya, your Expression of Interest should outline approach used for building in Kenya, including local partners and understanding of local context and material availability.

Show us your interest!

Interested Parties are hereby invited to submit an Expression of Interest electronically to: [email protected]. As a conservation NGO, AWF encourages electronic submissions but if you must print to show your interest, physical (hard copy) Expressions of Interest may be delivered to:

African Wildlife Foundation Headquarters
Ngong Road (Next to Dari Restaurant and St. Christopher’s School), Karen, Nairobi

Don’t be late! AWF will be accepting Expressions of Interest through 5 pm EAT on July 31, 2019. Only shortlisted candidates will be invited to submit a full proposal.

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