The African Wildlife Foundation invites sealed bids from eligible candidates for Supply & Installation of Motor Vehicle Tracking System for its vehicle fleet in Kenya, Uganda, Tanzania, Cameroon, Ethiopia, DRC, Zimbabwe, Senegal, and Niger.
Completed tender documents are to be enclosed in plain sealed envelopes marked with a tender reference number and be deposited in the Tender Box at the African Wildlife Foundation so as to be received on or before December 6, 2019, at 10.00 am.
Prices quoted should be net inclusive of all taxes and delivery must be in United States Dollars (USD) and shall remain valid for 90 days from the closing date of the tender.
Tenders will be opened immediately thereafter in the presence of the Candidates or their representatives who choose to attend at African Wildlife Foundation meeting room located at the administration block in Karen.
Your document should be submitted velo bound and properly page numbered. AWF shall not be responsible for the loss of documents not bound/loose.
The contract is for Provision of Car Tracking Services as per specifications for all vehicles at the AWF for a period of two years (2) renewed at AWF’s discretion. The proposed system should enable visibility (tracking) of all AWF vehicles at the indicated rate price for a period of two (2) years.
The successful bidder shall be required to provide car tracking services for all AWF vehicles.
1.1 The tracking system should provide the following:
1.2 Bidder’s response
Bidders must respond to each technical requirement indicating the proposed system.
Evaluation of bids will be conducted at three stages.
This stage of evaluation shall involve preliminary examination for responsiveness based on the conditions set out in the Invitation for Tender notice and any other condition stated in the tender document.
1. Preliminary Evaluation
The conditions are as follows:
Tenderers who do not satisfy any of the above requirements shall be considered Non-Responsive and their tenders will not be evaluated further.
Determination of evaluated price for each bid using the following:
A two-stage procedure will be utilized in evaluating the proposals, with evaluation of the technical component being completed prior to any price component. Scores will be awarded for the technical proposal.
The price component proposal will be opened only for those firms/ institutions whose technical component meets the requirements for the assignment, as indicated by a score of more than 80%.
Interested eligible candidates may obtain further information from AWF Office through the phone number indicated below during normal working hours. The completed tender documents to be submitted at African Wildlife Foundation offices during normal working hours accompanied with a non-refundable fee of Kshs 3,000.00 (Three thousand Kenya shillings only) payable to African Wildlife Foundation; through Bankers cheque only. Failure to pay the fees will lead to the disqualification of the tender.
The bids and relevant copies of testimonials should be submitted to the African Wildlife Foundation in enclosed envelopes marked: Request for Proposals for the Provision of Fleet Management System to AWF by 10.00 am, December 6, 2019, at the below address.
Completed Tender Documents should be addressed, marked and submitted accompanied by tender security delivered to:
The Tendering Committee
African Wildlife Foundation Headquarters
Ngong Road, Karen
P.O. Box 310-00502
Phone: +254 711 063000
African Wildlife Foundation reserves the right to accept or reject any application either in part or whole and is not bound to give reasons whatsoever for its decision.