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Finance Assistant (DRC)

  • Bili-Uele, Democratic Republic of Congo
  • Posted on Monday, December 18, 2017
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African Wildlife Foundation (AWF) works with the people of Africa to ensure its wildlife and wild lands thrive in modern Africa. The organization is seeking high-performing individuals to fill the position of Finance Assistant (FA) in the Bili-Uele Hunting Reserve. The FA will handle daily processing of invoices and staff portal expenses in compliance with AWF’s internal and donor policies and procedures. This position will also provide support on treasury related administrative and routine tasks that require urgent action, constant consultations and frequent follow-ups with field and program staff.

Key responsibilities

  • Provide support to field staff in several functions varying from system training and assistance to actual processing of transactions on their behalf.
  • Input and submit any direct invoices with adequate documentation and follow up with field staff on any delayed approvals.
  • Properly control partner (ICCN) payment documents.
  • Assist in performing supplier statement reconciliations and attend to ad-hoc vendor queries.
  • Ensure complete posting of all expenses for the monthly close of books.
  • Process staff travel advance requests/reimbursement, disburse cash, review advance retirements, generate credit memos and identify any issues.
  • Reconcile employee vendor cards and travel advance holding account on a regular basis.
  • Ensure field travel balance deposits are banked on a monthly basis.
  • Scan all financial documents and trip expense backups.
  • File and archive all financial documents per established systems.
  • Maintain electronic logical coding, indexing, and references of scans.
  • Write and dispatch manual checks as instructed by the supervisor.
  • Review trip retirements and identify any issues.
  • Administer petty cash float, initiate top-ups, organize petty cash hours and process payments.
  • Input petty cash expenses in the system as part of the monthly close.
  • Maintain optimum petty cash balances and advise the supervisor of cash replenishment requirements.
  • Perform internal and external customer circularization on a monthly basis.
  • Ensure organization policies are strictly adhered to and identify any issues to the supervisor.
  • Take on other ad-hoc duties as assigned by senior Finance staff.

Qualifications

  • Bachelor’s Degree in Finance, Business, and Accounting.
  • Certified Public Accountant (CPA).
  • At least two years’ experience in a busy finance office.
  • High level of competence in Microsoft Excel.
  • Ability to work as part of a team in a multicultural environment.
  • Knowledge of any accounting system is an added advantage.
  • Ability to pay attention to detail and follow instructions.
  • Self-organized and able to take own initiative.
  • Easy to train and willing to learn.
  • Ability to manage sensitive and confidential matters with the highest level of professionalism.
  • Strong problem-solving abilities and organizational skills.

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